Virtual interactive investigator meetings have proven successful for many different applications, including eCRF completion, improving recruitment, sharing best practice, solving problems and study site training
CATEGORIES: Applications; Case studies; Examples; Investigator meeting; Successes; Virtual interactive
With approximately six months until the projected date for last patient last visit, our client needed help to achieve their recruitment target. A number of study sites with particularly low recruitment rates, in addition to some late-starting sites that had recently undergone their initiation visits, were convened into a virtual interactive investigator meeting.
Using customised interactions, the main barriers to recruitment were identified and discussed with the top-recruiting site teams, who shared their own approach to each of the issues that were raised. Collectively, the group then engaged in an interactive problem solving exercise to find solutions and to discuss how they might realistically be applied. Our client was extremely pleased with the improvement in recruitment rates at participating study sites.
Mid-way through a clinical trial, one of our clients recognised that a particular component of their eCRF was returning a disproportionate number of data queries. The issue was related to the conductance, scoring and interpretation of a commonly used physical assessment scale, as well as appropriate translation of the scores into the form fields for the eCRF.
Study investigators (and many of their site teams) that were returning data queries relating to this issue were convened in a virtual interactive investigator meeting. Following delivery of expert training, study site understanding was tested using bespoke customised interactions that were developed by our scientific and technical experts working in direct consultation with the client team. Study site performance improved progressively until, by the end of the meeting, the group achieved a 100% success rate in accurately completing the eCRF.
At the outset of a clinical trial, some study sites were unfamiliar with a particular instrument that had recently become available as a new method for measuring efficacy outcomes. In order to meet this new training requirement at short notice, the relevant study sites were convened into a virtual interactive investigator meeting.
The inventor of the instrument (and principle investigator on the study) provided a live overview presentation to the investigators in addition to live narration of a pre-prepared practical video demonstration. Customised interactions were used to elucidate any questions from the group and to address any investigator concerns, before being used to test understanding of how the method should be applied during the study. At the end of the meeting, all participating sites expressed satisfaction that their knowledge had been improved and that they were comfortable with applying the instrument.